Top Skill sets
1.Smatsheet Control Center Expertise
2.Attention to detail
3.Comfort with coordination tasks, senior level stakeholders
4.Knowlege of PM skills
Summary: A vital role in driving operational excellence through effective project transformation office administration. This hybrid position offers the opportunity to work with cross-functional teams while supporting critical business initiatives in a dynamic environment.
Key Responsibilities:
Smartsheet Control Center Management: Analyze and refine project workflows to enhance efficiency, productivity, and outcomes across the portfolio
Project Administration: Manage scheduling, coordinate meetings, oversee email communications, manage Teams and folder, and track project invoices and deliverables
Process Optimization:
Continuous Improvement: Identify bottlenecks, eliminate redundancies, and implement solutions that add measurable value to project goals
Stakeholder Coordination: Collaborate with internal teams and external partners to ensure seamless project execution
Process Development: Assist in developing and implementing new processes that align with organizational objectives
Project Support: Provide comprehensive administrative and analytical support to project management/transformation office
Task Management: Prioritize competing demands and adapt to changing timelines while maintaining quality standards
Required Qualifications:
Bachelor's degree required
Minimum of 5 years' experience as a project coordinator/manager
Expert in Smartsheet, including control center, dashboard creation, automated workflows, and reporting
Exposure to finance-related projects or systems (e.g., SAP, Oracle, Workday, Anaplan) is a plus
Proficiency in project management tools (preferably Smartsheet, Excel, PowerPoint)
Experience supporting finance or operations projects
Exceptional verbal and written communication skills
Strong organizational abilities with attention to detail
Flexibility and adaptability in ambiguous, fast-paced environments
Analytical and problem-solving capabilities
Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Project, Word), Teams
Must be legally authorized to work in the United States without sponsorship
Reliable attendance and punctuality essential
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