Receptionist / Administrative Assistant Job at Vaco by Highspring, Fairfield, OH

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  • Vaco by Highspring
  • Fairfield, OH

Job Description

Job Title: Receptionist / Administrative Assistant

Schedule: Monday-Friday, 8:00 AM-5:00 PM or 8:30 AM-5:30 PM (firm)

Position Summary:
We are looking for a professional, friendly, and highly organized Receptionist / Administrative Assistant to be the face and voice of our office. This hybrid role combines front desk responsibilities with administrative support duties, ensuring a welcoming environment for visitors and smooth internal operations. The ideal candidate is proactive, detail-oriented, and thrives in a structured, people-facing role.

Key Responsibilities:
Reception & Front Desk Duties:

  • Greet and welcome visitors with warmth and professionalism

  • Answer and direct incoming phone calls promptly and courteously

  • Manage the front desk area to ensure cleanliness and order

  • Receive, sort, and distribute incoming mail and deliveries

  • Assist with visitor check-ins and coordinate meeting room availability

Administrative Support:

  • Perform general clerical tasks such as filing, scanning, copying, and faxing

  • Prepare correspondence, reports, and basic spreadsheets using MS Office

  • Coordinate internal meetings, schedule appointments, and maintain calendars

  • Order and maintain office supplies and inventory

  • Support financial record keeping and routine documentation

  • Assist with departmental projects and other duties as assigned

Qualifications:

  • High school diploma or equivalent required; associate's degree a plus

  • 2+ years in a receptionist, administrative, or office support role

  • Strong interpersonal and customer service skills

  • Excellent verbal and written communication

  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

  • Organized, dependable, and able to manage multiple priorities

Job Tags

Monday to Friday,

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