Job Description

Job Description

Looking for a sharp, detail-minded Executive Assistant who thrives in an in-person, fast-paced environment. If you’re the type who anticipates needs before they’re spoken and loves keeping a business running at peak efficiency, we want to meet you. Target salary is $70K—best fit for someone who knows their value and brings their A-game daily.

About Us

We are a high-performing, service-driven real estate team that moves fast, communicates clearly, and takes pride in delivering an exceptional client experience. We value professionalism, follow-through, and adults who can manage themselves without hand-holding.

We’re looking for a strong Executive Assistant who thrives in a busy environment and knows how to keep leaders organized, protected, and operating at their best.

Position Overview

This role works directly with the Team Lead and is central to keeping the business running smoothly. You’ll manage priorities, organize information, keep systems tight, and help ensure our clients and team receive a consistently high level of service.

If you're resourceful, detail-obsessed, steady under pressure, and naturally anticipate needs, you’ll fit right in.

This is a fully in-person position. We work closely as a team and need someone who is present, engaged, and part of the daily rhythm of the business.

Key Responsibilities

• Manage calendars, appointments, inboxes, and overall priority flow
• Coordinate meetings, deadlines, and project timelines
• Prepare documents, listing packets, presentations, and reports
• Assist with real estate paperwork and transaction milestones
• Maintain well-organized digital systems (files, CRM, templates)
• Handle email and client communication with professionalism
• Support marketing tasks including social scheduling, listing materials, and events
• Look ahead, anticipate needs, and solve problems before they land
• Serve as a reliable first point of contact for clients and vendors

Qualifications

• 2+ years of administrative or executive support experience
• Real estate experience is helpful but not required
• Excellent organization, communication, and time-management skills
• Tech-confident (Google Workspace, MS Office, CRM systems)
• High attention to detail and accuracy
• Ability to work independently and maintain confidentiality
• Solutions-focused mindset with no drama and no ego

Compensation & Benefits

• Salary: Target compensation is $70,000, depending on experience (this role is built for candidates comfortable in that range)
• Benefits: Access to our team health coverage options with employer contribution (specific plans may change as the business grows)
• 401(k)
• Paid time off and major holidays
• Long-term growth potential as our team expands
• A supportive, professional environment where your work genuinely makes a difference

Employment Type

Full-time, in-person only

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