Job Description

Requisition No: 855109 

Agency: State Courts System

Working Title: COURT PROGRAM SPECIALIST III - 22012240

 Pay Plan: State Courts System

Position Number: 22012240 

Salary: agency to update 

Posting Closing Date: 06/30/2025 

Total Compensation Estimator 

Description:

Salary is Non-Negotiable. The successful candidate will be hired at the minimum salary. SALARY: $56,325.17 (annual salary of $53,751.17 plus Competitive Area Differential pay of $214.50 per month).

The essential function of the Guardianship Monitor (Court Program Specialist III) is to provide oversight and compliance review for guardianship cases with a particular focus on guardianship cases identified as high risk or high complexity. In support of these functions, the Guardianship Monitor may also perform limited case management duties such as providing case filing statistics, identifying cases that are failing to progress due to procedural problems, setting case management hearings and related clerical functions as required, and assisting members of the public, including self-represented litigants, with any procedural issues or complaints. Work requires familiarity with legal terminology, format, forms, and procedures and involves the exercise of initiative, and discretion. Work is performed within established policies and procedures and under the supervision of a program coordinator.

This position is eligible for a hybrid remote work/onsite schedule after a 90-day period, as outlined by existing Circuit policies and procedures.

 

Responsibilities:

• Reviews and case manages a subset of high risk or high complexity guardianship case files to identify problems preventing case progression, potential cases of abuse or exploitation, wards that may be capable of restoration, and other various issues. 
• Reviews court files and the court docket to assist judges and general magistrates that are preparing for hearings on high risk or high complexity guardianship cases. Upon request, discusses the findings and summary with the assigned judge. 
• Works with judges and magistrates to identify and implement solutions.
• Receives, reviews, and investigates complaints against guardians. 
• As needed, required by statute or ordered by the presiding judge, obtains information from family members, doctors, wards, guardians, bank employees, and other sources. 
• Prepares orders to produce records, orders to show cause, and other related investigatory orders to assist in procuring records from which the judge or magistrate can determine the validity of complaints.
• Reviews ex-parte order submissions to ensure local rules are being met and provides case notes on the legal sufficiency of the submissions for judges, with a particular focus on orders relating to restorations, sales of property, and fees or expenses charged to the ward b the guardian. 
• Directs and supervises the circuit's Eldercaring Coordination Roster program and Professional Guardian Registry. Receives and reviews applications, billing requests and complaints by or against eldercaring coordinators and professional guardians. Monitors cases referred to Eldercaring Coordination, tracks outcomes, compiles statistics and assists in developing best practices. 
• Assists members of the public by responding to requests for general and follow up information on new or existing guardianship cases via phone, email, and in person. 
• Maintains statistics and identifies events and trends that may have an impact on timely processing of cases. 
• Performs administrative tasks, such as preparing correspondence, memoranda, and development and updating policy and procedures manuals. 

 

Qualifications:

• Bachelor’s degree from an accredited four year college or university with course work in business, court or public administration, criminal justice, psychology, sociology, pre-law or related fields required.
• Three (3) years of related professional experience. Experience in the court of assignment preferred.
• Master’s Degree may substitute for one year of required experience.
• Juris Doctor degree may substitute for two-years of required experience.
• Paralegal Certificate preferred.

Knowledge, Skills and Abilities (KSAs):

• Knowledge of modern office practices and procedures. 
• Ability to communicate effectively orally and in writing. 
• Ability to understand and follow oral and written instructions. 
• Ability to make work decisions in accordance with laws, regulations, and departmental policies and procedures. 
• Ability to accurately maintain a variety of complex records. 
• Ability to establish and maintain effective working relationships with the judiciary, court personnel, and other private and public agency staff. 
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality. 
• Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management. 
• Ability to work effectively with the public and handle individuals who are under stress with courtesy, tact, and patience.

 

Working Conditions/Physical Demands/Licenses Certifications:

Licenses Certifications:

• Juris Doctor (JD) degree or Paralegal Certificate preferred.

Working Conditions:

• Moderate noise; business office setting.

Physical Demands:

• Work involves a significant amount of standing, walking, sitting, typing, talking, listening, stooping, and reaching with hands and arms. Must be able to transfer up to 10 pounds.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job Tags

Local area, Remote job,

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