Job Description

Job Description

About Seva Dental Team

Seva Dental Team is a doctor-led dental organization supporting multiple practices across Michigan and Ohio. Our team is driven by purpose and defined by service...focused on creating healthy neighborhoods for our patients and meaningful careers for our team members. We operate with efficiency, integrity, and a deep sense of care for our patients and team members alike.

Position Summary

We’re looking for a highly organized, detail-oriented professional to support both Payroll and Accounts Payable functions across a growing, multi-entity organization. This is a part-time position that plays an essential role in ensuring timely, accurate payroll and vendor payments. The ideal candidate thrives in a dynamic, fast-growing environment and enjoys problem-solving within integrated accounting systems.

Key Responsibilities

Payroll

· Process bi-weekly, multi-entity payroll through Paylocity.

· Review and approve timecards; identify and resolve discrepancies.

·  Ensure compliance with federal, state, and local payroll tax requirements, including setup and filing for local municipalities.

·   Prepare, review, and reconcile doctor payroll—including draws, bonuses, and commission structures.

·   Track lab deductions and adjustments accurately in alignment with production reporting.

·   Prepare payroll files, summaries, and reports for executive review.

·   Handle corrections, retroactive adjustments, and audit reconciliations.

·   Communicate professionally and confidentially with doctors and leadership regarding payroll details.

Accounts Payable

·   Process invoices, manage vendor payments, and ensure timely approvals.

·   Reconcile Bill.com payments and manage integration with Sage accounting software.

·   Assist with monthly closing procedures, including accruals and account reconciliations.

·   Apply GAAP principles to determine capitalization versus expense for applicable transactions.

·   Maintain accurate records and assist with audits as needed.

Systems & Integration Management

·   Monitor and troubleshoot integration issues between Paylocity, Bill.com, and Sage.

·   Work with vendor support teams and internal stakeholders to resolve sync or posting issues.

·   Vendor relations/vendor management

·   Help document and refine accounting workflows as Seva continues to scale.

Qualifications

·   3–5 years of experience in payroll, accounting, or bookkeeping (multi-entity experience strongly preferred).

·   Proficiency with Paylocity, Bill.com, and Sage Intacct (or similar platforms).

·   Working knowledge of payroll taxes, GAAP accounting, and capitalization principles.

·   High attention to detail, accuracy, and confidentiality.

·   Strong communication and follow-through, especially when working with doctors and practice leadership.

·   Self-starter who can manage priorities with minimal supervision.

Schedule & Compensation

·   Part-time: 20–25 hours per week (flexible scheduling). Hybrid or remote considered for the right candidate. Competitive hourly compensation based on experience.

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