Job Description

Position: Office Coordinator

Location : New York, New York (On-site 5 Days / Week)

Reports to: Global Head of Office Management

About Wafra:

Wafra Inc. is a leading global investment firm currently managing over $32 billion in assets and commitments across a variety of asset strategies. Behind our investment strategies are talented professionals, who bring expertise and experience to deliver strategic, reward-focused solutions. Wafra seeks to provide long-term investment return solutions that span not just years, but generations.

Position Summary:

We seek to hire an Office Assistant who will be a key member of the Office Management team at Wafra. The Office Assistant will have strong communication and organizational skills to provide high level support to professionals in a fast-paced environment.

Duties and Responsibilities:

The Office Assistant will be responsible for providing white glove service at Wafra and duties will include, but not limited to:

• Perform customer service functions by answering employee requests and questions

• Maintain standards in kitchens, conference rooms, and copy rooms at all times

• Manage, stock, and order office and kitchen supply weekly to ensure all resources are adequately maintained

• Deliver correspondence and packages (Fed-Ex, certified mail, USPS etc.)

• Coordinate meeting set-ups including company events and luncheons

• Coordinate office and desk setups for new employees

• oversee and understand the meeting room calendar to maintain continuity while covering front office as well as understand the meetings for the day

• Deliver exceptional service to clients, employees, and office guests, ensuring all interactions are handled with professionalism and care

• Cover lunch breaks and PTO for the front office, maintaining a friendly and responsive front desk

• Manage projects assigned within the team and communicate efficiently

• Maintain effective communication with colleagues to ensure smooth operations across the firm.

• Ensure common areas, kitchens, corridors, and conference rooms are always up to SOP standard

• Adopt a proactive approach to identify and solve potential issues in the office environment; taking initiative is key.

• Perform other related duties as assigned to support the team

Requirements:

• High school diploma or GED equivalent; corporate experience preferred

• Able to exhibit a high level of confidentiality

• Excellent interpersonal and organizational skills

• Computer skills, including Microsoft Suite

• Effective oral and communication skills

• Ability to be a team player

• Ability to take initiative and handle tasks with minimal instruction

• Can-do and no task is too small attitude is crucial

• Driver's license a plus (not required)

This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

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