Position: Office Coordinator
Location : New York, New York (On-site 5 Days / Week)
Reports to: Global Head of Office Management
About Wafra:
Wafra Inc. is a leading global investment firm currently managing over $32 billion in assets and commitments across a variety of asset strategies. Behind our investment strategies are talented professionals, who bring expertise and experience to deliver strategic, reward-focused solutions. Wafra seeks to provide long-term investment return solutions that span not just years, but generations.
Position Summary:
We seek to hire an Office Assistant who will be a key member of the Office Management team at Wafra. The Office Assistant will have strong communication and organizational skills to provide high level support to professionals in a fast-paced environment.
Duties and Responsibilities:
The Office Assistant will be responsible for providing white glove service at Wafra and duties will include, but not limited to:
• Perform customer service functions by answering employee requests and questions
• Maintain standards in kitchens, conference rooms, and copy rooms at all times
• Manage, stock, and order office and kitchen supply weekly to ensure all resources are adequately maintained
• Deliver correspondence and packages (Fed-Ex, certified mail, USPS etc.)
• Coordinate meeting set-ups including company events and luncheons
• Coordinate office and desk setups for new employees
• oversee and understand the meeting room calendar to maintain continuity while covering front office as well as understand the meetings for the day
• Deliver exceptional service to clients, employees, and office guests, ensuring all interactions are handled with professionalism and care
• Cover lunch breaks and PTO for the front office, maintaining a friendly and responsive front desk
• Manage projects assigned within the team and communicate efficiently
• Maintain effective communication with colleagues to ensure smooth operations across the firm.
• Ensure common areas, kitchens, corridors, and conference rooms are always up to SOP standard
• Adopt a proactive approach to identify and solve potential issues in the office environment; taking initiative is key.
• Perform other related duties as assigned to support the team
Requirements:
• High school diploma or GED equivalent; corporate experience preferred
• Able to exhibit a high level of confidentiality
• Excellent interpersonal and organizational skills
• Computer skills, including Microsoft Suite
• Effective oral and communication skills
• Ability to be a team player
• Ability to take initiative and handle tasks with minimal instruction
• Can-do and no task is too small attitude is crucial
• Driver's license a plus (not required)
This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.
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