Job Description

Job Description

Job Title: Executive Assistant III

Location: Cambridge, MA – Hybrid

Pharma/Biotech Industry exp is must.

Job Overview:

• Join our client as an Executive Assistant III, where you’ll play a crucial role in supporting multiple executives in a dynamic and high-profile environment. This full-time, hybrid position requires in-office presence in Cambridge for key meetings, typically 2 days a week.

Key Responsibilities:

• Manage complex calendars, prioritizing engagements to enhance executive effectiveness.
• Schedule and coordinate internal and external meetings and calls.
• Organize team meetings and team-building activities.
• Handle conference registrations and related meeting planning.
• Process expense reports in line with company policies.
• Coordinate detailed travel plans, including flights and accommodations.

Essential Skills:

• Proven ability to collaborate across functions and with other Executive Assistants.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent time management and problem-solving abilities.
• High responsiveness to team needs and requests.
• Ability to handle sensitive information with discretion and integrity.
• Proficiency in Microsoft Office Suite and collaboration platforms like SharePoint.

Education:

• Bachelor’s degree or equivalent professional experience.

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