Job Description

Job Description

Hours: Monday–Friday | 8:30 AM – 5:00 PM

Contract-to-Hire

Are you a highly organized, proactive professional ready to make an impact in a fast-paced healthcare environment? We’re seeking a polished Executive Assistant to support senior leaders at a respected medical organization. This is a high-visibility role where your work will help keep executives on track, informed, and ahead of the curve.

What You’ll Do

• Be the right hand to one or more Executives—manage calendars, travel, meetings, and sensitive communications.
• Draft correspondence, create professional documents, and maintain organized digital files.
• Build and analyze spreadsheets, reports, charts, and presentations—PowerPoint is your playground.
• Represent executives in meetings—take notes, track follow-ups, and present when needed.
• Support Board-level activities: prep materials, schedule meetings, attend sessions, and maintain accurate minutes and records.
• Coordinate responses to inquiries or complaints and act as a liaison with staff, physicians, visitors, and external partners.
• Manage conference room bookings, office supplies, and general administrative operations.
• Assist with annual meetings, special projects, and strategic initiatives.

What We’re Looking For

• Bachelor’s degree in Business or a related field.
• 5+ years supporting Executive-level leadership.
• Clear, confident, and professional communication skills.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Visio, and other office software.
• Strong interpersonal skills and comfort engaging with executives, board members, and external stakeholders.
• Ability to create charts, graphs, and reports—and explain the insights behind them.
• A master multitasker who thrives in fast-paced environments and can prioritize with judgment and discretion.

Why Join?

Collaborate with senior leaders, make a tangible impact on organizational operations, and enjoy a competitive salary and benefits , along with stability and a role that truly matters.

Ready to Apply?

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