Job Description

Job Description

AppleOne is partnering with a prominent Architectural Services firm in Long Beach seeking an experienced Temporary Executive Assistant . This critical role will report directly to the CEO.

This is a high-impact position that serves as the main point of contact for up to eleven Principals , managing complex communication, scheduling, and organizational tasks. Key projects during the assignment include coordinating licensure renewals for Architects and managing the company holiday party . The role offers a hybrid work schedule, depending on office needs.

• Industry : Architectural Services
• Job Function : Administrative: Executive Secretary/Asst.
• Employment Type : Temporary (Assignment expected to run through to early February 2026)
• Working Hours : Standard business hours
• Workplace Type : Hybrid (Depending on office needs)
• City : Long Beach, CA 90802
• Pay Rate : $35.00 per hour

Core Responsibilities

• Executive Support : Serve as the main point of contact for up to eleven Principals , managing complex communication, scheduling, and travel logistics.
• Calendar & Travel Management : Maintain and manage Principal calendars, schedule appointments/meetings, and coordinate all travel arrangements and expense reports.
• Key Projects : Take ownership of two critical concurrent projects: coordinating Architect Licensure renewals and planning/executing the company holiday party and general office events.
• Administrative Operations : Answer and prioritize phones and emails, create and update necessary documentation, and perform general administrative support, including providing reception coverage as needed.
• Collaboration : Attend Monday morning staffing meetings and provide in-office support for meetings and events.

Required Qualifications

• Experience : 3+ years of experience supporting multiple senior executives .
• Skills : Superior organizational skills and the ability to effectively multi-task and complete assignments in a timely manner.
• Communication : Strong written and verbal communication skills with experience interacting professionally with executives and clients.

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